Human Resources Director
Director of Operations
April 11, 2017
Maintains regulatory compliance with applicable employment laws; manages tribal Human Resources; and directs and administers the operations of the department including requests for recruitment, evaluations; staff training, and functions; benefit enrollment; handbook revisions; policy development; budget oversight, development and adherence to departmental goals and objectives; and staff supervision. Manages and provides oversight for the Youth Employment Training and Stepping Stones Programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(Other duties may be assigned)
Maintain regulatory compliance with Federal Law to include FML, ERISA, FLSA, HIPAA, COBRA, file retention, and information administration; and regulatory compliance with Tribal Code, the Employee hand book and the Operations Manual.
Maintain regulatory compliance with Federal Transit Administration for Drug and Alcohol for DOT in accordance with grant compliance requirements.
Maintain regulatory compliance with Tribal Law, including the Employee Handbook, Tribal Codes and Operations manuals.
Serve as a resource to all departments in adherence to Federal, State, and Tribal laws, to include adherence to agency personnel related policies and procedures.
Manage Human Resources for the Tribal Government to include: facilitating the recruitment process, compensation of benefits, evaluation process, and investigation of complaints and facilitation of employee relations, mediation, due process and termination.
Provide oversight and administration of Youth Employment Training and Stepping Stones Programs.
Develop and manage Youth Employment Training Year Around, Afterschool and Stepping Stones programs.
Provide guidance regarding other avenues of employment/training and ensure policies and procedures are upheld. (i.e. VR, TANF, Internships, Trainees etc.)
Maintain complete, accurate and current personnel records in accordance with Federal, State and Squaxin Tribal requirements.
Maintain an accurate employee database.
Plan and implement all staff meetings, functions and appreciation events.
Process Personnel Action Notices reflecting all changes in personnel information including COLA’s, merit increases, personal information changes, account code changes, reclassifications, etc.
Participate in the review, revision and development of policy including the employee handbook as needed; provide notification and facilitate implementation of new and/or revised policies.
Develop and monitor departmental budgets.
Develop Emergency Management procedures for Human Resources and the Information Section of the Emergency Operations Center (EOC).
Complete annual report requirements for the Human Resources Department.
Provide oversight of Workers Compensation and Employment Security claims, to include processing and closing.
Develop and Facilitate Continued Employment Plans as needed.
Negotiate Benefits Contract in collaboration with Executive, Finance and Health Clinic representatives.
Grievance and Appeals facilitation as needed.
New policy development, notification and implementation as directed.Other duties as assigned.
This position has supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The successful candidate must be able to identify and resolve problems in a timely manner, gather and analyze information skillfully, develop alternative solutions, work well in group problem solving, situations, use reason when dealing with emotional topics; develop project plans, coordinate projects and communicate changes and progress; write clearly and informatively, vary writing styles to meet needs, present data effectively and able to read and interpret written information; approach others in a tactful manner, react well under pressure, and treat others with respect and consideration regardless of their status or position. A writing skills test will be administered to verify skill levels.
EDUCATION and/or EXPERIENCE:
Bachelor’s Degree in business or related degree and six years of administration related duties with a minimum of two years of managerial or supervisory experience; OR Associates Degree in business or related degree and eight years in administration related duties with a minimum of two years of managerial or supervisory experience related to business activities OR High School Diploma or equivalent and ten years of administration related duties with a minimum of two years of managerial or supervisory experience related to business activities.
Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to a prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.
Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions, to practical situations.
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must have a valid Washington State Driver’s License. Must have PHR, SPHR or THRP and advanced THRP certification. Must successfully pass a WATCH background check.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear, frequently required to sit and occasionally required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, and stoop, kneel crouch, or crawl. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please visit squaxinisland.org for a complete job description including the work environment.
The noise level in the work environment is usually moderate.
DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.