Elders’ Services and Activities Coordinator

Elders’ Services and Activities Coordinator

Family Services

Reports To:  
Director, Family Services, Vicky Engel

TS Range:    

FLSA Status:    

Time Status:   
Full Time, 40 hours per week.

Opening Date:
July 7, 2017

Closing Date:  
July 21, 2017

Works under the direction of the Family Services Director.  Works closely with the Elders to identify areas of interest for social, educational, and cultural activities. Plans and implements social, lifelong learning, health improvement services and activities. Also coordinates cultural activities, regular local activities, and a schedule of daily on-site activities. Listens to Elders to see what services are needed and connect as needed. Position will require frequent schedule adjustments requiring alternate workday hours or work week days.

(Other duties may be assigned)

Attend Elders Committee meetings and collect information and interests related to social, educational and cultural activities for elders.  Provides at least one health prevention type presentation on a monthly basis. Develops ongoing community services projects to support elders.  Develops activities based on the needs, wants, and desires of the Elders.

Plan, coordinates, and implements weekly, monthly, and annual activities ensuring that all eligible individuals are notified in advance and given fair opportunity to participate.

Develop and maintain an Elders’ Calendar of Events for a six-month period, regularly updating the calendar. This calendar will include daily on-site activities and monthly off-site activities. Make sure all activities are planned and implemented with Elders’ safety put first. Ensure that all off-site activities are accessible to Elders with limited mobility issues, including but not limited to wheelchair accommodations, elevators, and seat selections, etc.

Plan and conduct activities in a fiscally responsible manner, including advance requisition of funds, following all Tribal and Elders, Inc. reconciliation procedures.  Work with the FS Office Manager to review budgets and develop budgets for supplies needed for Elder activities.

Review and comply with appropriate departmental policies and procedures.

Work closely with the Vulnerable Adult Specialist (VAS) identifying the needs of individual Elders and assist VAS as needed with accessing available services.

Assist as needed with homebound elders to complete Needs Assessment forms for AoA meal delivery program.  Also meet with elders to complete evaluation needs to assure the need for referrals are appropriately documented.

Be knowledgeable regarding challenges and/or barriers specific to Elders. Provide empathetic and respectful support as they navigate through systems, conflicts, and challenges.

Submit required documentation to Elders’ Inc. Treasurer, Elders’ Program Lead, and Director as required.

Oversee the preparation of current listing of all Squaxin Elders and their spouses, and all eligible tribal Elders, including birthdates, addresses, phone numbers, emails and emergency contact information, to be used explicitly for job related contacts.

Prepare information, updates and articles for an Elders’ Newsletter, Klah-Che-Min, Daily Scoop and Elders’ hot line. Prepare mail-outs for Elders so they are actively informed of activities well in advance to encourage fair opportunity for participation.

Work closely with Elders on large fundraising events and activities such as the OysterFest Salmon Bake and the bi- annual Elders’ Host Luncheon, which will require long and intensive work hours. Request and coordinate volunteers to assist Elders with activities including fundraising events.

Maintain files that include information about the activity, names of participants and amount of funds used for event/activity.

Maintain a high level of professionalism when representing the Elders program.

Attend trainings as required.

Work with Elders Inc. Committee to book and organize out-of-area activities and trips.

Serve as back up to transport or coordinate transportation for Elders to activities off reservation in the absence of the Elders Support Staff.

Oversee records of lunch receipts, transports and any other correspondence for the purpose of completing the annual AoA Report.

This position has supervisory responsibilities.

To perform the job successfully, this employee should demonstrate the following competencies.

Maintain confidentiality; remain open and respectful to the ideas, views, and needs of Elders and staff; show respect and sensitivity to cultural values and differences; uphold program standards and organizational values of the Family Services Department; use time efficiently; accept responsibility for own actions; follow through on commitments; apply feedback to performance; complete work in a timely manner; observe safety and food handling procedures; adapt to change in the work environment; work as a team player with other program staff; strong organizational skills; deal effectively with unexpected change, delays, and/or events; maintain a consistent work schedule and provide advance notice of absence whenever possible; and able to work a flexible schedule including some weekend and frequent evening hours.

To perform the job successfully, an individual needs to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: Applicants who are deemed qualified for the position will participate in a two part interview process. Providing a presentation to the Elders. This will be factored into the overall interview score.

BA and 1 year of relevant experience serving an elderly population OR AA with 3 years relevant experience serving an elderly population OR High School Diploma/GED and 5 years of relevant experience serving an elderly population. Must be able to work well with Elders, address and communicate with Elders in a patient and respectful manner; display an openness to listen to ideas and interests of elders; and be knowledgeable regarding challenges and/or barriers specific to Elders.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to speak effectively before small groups or employees of organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common factions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

To perform this job successfully, an individual must be able to type a minimum of 30 words per minute and have excellent computer skills and experience using Microsoft Word and Excel.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Must have a valid Washington Driver’s License and proof of insurance. Able and willing to drive a large passenger van.  Must have and maintain a Food Handlers Permit and a First Aid Certificate, or obtain these within 30 days of hire. Must successfully pass a WATCH and Tribal Court background check.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; sit, use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 to 50 pounds.  Special vision requirements for this position are close vision; distance vision; color vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may frequently be exposed to wet and/or humid conditions (non-weather and weather). The noise level in the work environment is usually moderate.

The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribe’s Drug Free Workplace Policy.

Indian Preference will be exercised in the hiring of this position with the Tribe’s Personnel Policies.

Human Resources Department (360) 426-9781