Family Justice Program Assistant

Family Justice Program Assistant

Department:
Family Services          

Reports To:
Family Justice Services Coordinator, Marcella Cooper

FLSA Status:
Non-Exempt

Time Status:
Full Time

TS Range:
6/7 (19.01 hourly)

Opening Date:
October 27, 2017

Closing Date:
November 10, 2017

SUMMARY:
Assists with the family Justice Program and grant requirements.  Works with the Services Coordinator and other Tribal services providers as part of a wellness team to ensure client and community needs are met.

This is a full-time, 3-year grant-funded position in the Family Services Department. This position is an administrative position with a focus on providing essential administrative support to the Program’s lead.

Under the direction of the Services Coordinator, the Assistant will be responsible for a variety of support and administrative tasks, including client outreach and follow-up, coordination of transportation services and occasional client transport, taking and transcribing meeting notes, drafting correspondence, proofreading and editing, document distribution, appointment setting, making meeting arrangements, and maintaining accurate project files and records.

The duties listed below are intended to indicate the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Your application must be accompanied by a cover letter describing your specific qualifications for the position and a résumé.

DUTIES AND RESPONSIBILITIES

  • In coordination with the Services Coordinator, develop electronic and hard copy filing and documentation systems for the project.
  • Maintain client and project files for Family Services and Grant Compliance Officer (Finance).
  • Under the direction of the Services Coordinator, manage the project calendar and coordinate client meeting schedules.
  • Under the direction of the Services Coordinator, contact and follow-up with clients, and assist with appointment setting.
  • Work closely with the Services Coordinator to research and develop specific sets of services for clients.
  • Under the direction of the Services Coordinator, assist with client transport.
  • Attend and take notes at project-related meetings.
  • Coordinate meeting arrangements for the project, including arranging meeting space, making copies, distributing materials in advance, etc.
  • Assist in the preparation and submittal of grant reports.
  • Process accounting paperwork and reports assuring proper approvals and coding.
  • Other duties may be assigned.

SUPERVISOR RESPONSIBILITIES:
This position has no supervisory responsibilities.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must have excellent interpersonal skills, able to effectively prioritize and multi-task.
  • Must be able to work independently and as a team player.
  • Must be proficient using MS Office suite (Word, Excel, PowerPoint and Publisher).

EDUCATION AND/OR  EXPERIENCE:
Bachelor’s Degree in related field, OR an Associate’s Degree in a related field and 2 years of relevant experience, OR a High School Diploma/GED and 4 years of relevant experience, OR 6 years of relevant experience.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in write, oral, diagram or schedule form.

CERTIFICATES, LICENSES and REGISTRATIONS:
Washington State Driver’s License is required. Must successfully complete a WATCH and Tribal Court background check.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to use hands to finger, handle, or feel; is frequently required to sit, talk or hear; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.  This position may occasionally require lifting up to 50 pounds.  Specific vision abilities required by this job include close vision (i.e. clear vision at 20 inches or less), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), and an ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level of the work environment is generally moderate.

CONFIDENTIALITY:
This position will have knowledge of confidential personal information regarding others.  The employee will be required to sign a confidentiality agreement and adhere to applicable standards.  Any violation in this matter will result in termination of employment.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis test for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in hiring of this position in accordance with the Tribe’s Personnel Policies.

CONTACT:
Human Resources Department, (360) 426-9781.