Office Assistant 1, Receptionist

Office Assistant 1, Receptionist

Department:
Executive Services

Reports To:
Director of Operations

FLSA Status:
Non-Exempt

TS Range:
2/3

Opening Date:
August 12, 2016

Closing Date:
August 26, 2016 

SUMMARY:
Primary duty will be to answer phones and direct calls to the appropriate person, as well as greet and direct visitors.  Attendance and punctuality are absolutely essential to this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES
(Other duties may be assigned)

Arrive to work on time each day

Unlock main entrance doors and turn on lights and phone switchboard

Answer phones and direct calls

Greet and direct visitors

Assist with daily mail

Assist with preparation of the bulk mail

Lock main entrance doors, turn off lights and phone switchboard upon closing each day

Maintain tidiness of reception area and lobby daily

Provide clerical support to Squaxin Island Tribal Programs as needed

Other duties as assigned

SUPERVISORY RESPONSIBILITIES:
This position has no supervisory responsibilities.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The successful applicant must be consistently at work and on time; must follow instructions and respond to management direction; have good communication skills; must treat others with respect and consideration regardless of their status or position; and must refrain from personal social media during work hours.

EDUCATION and/or EXPERIENCE:
High school diploma or equivalent. OR 2 years of experience.

LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, another other employees of the organization.

MATHEMATICAL SKILLS:
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume and distance.

REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit, and talk or hear; and is frequently required to use hands to finger, handle or feel and reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl. This position may occasionally require lifting up to 50 pounds. Specific vision abilities required by this job include close vision, i.e. clear vision at 20 inches or less; peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) and an ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the work environment is generally moderate.

OTHER:
Casual business attire is required for this position. The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.