Office Assistant

Job Title: Office Assistant
Department: Education Department
Reports To: Education Liaison, Peggy Peters
FLSA Status: Non Exempt
Time Status: Full time (40 hours a week)
TS Range: 3/4 ($13.58 an hour)
Opening Date: October 13, 2017
Closing Date: October 27, 2017

SUMMARY:
The individual will work collaboratively with the Tu Ha’Buts Learning Center team to support various department programs and functions, including entry-level clerical and administrative duties such as processing documents and records; responding to inquiries concerning services and procedures; staffing the reception desk; maintaining and monitoring established record keeping, filing and database systems; and typing forms, letters record entries etc. Provides direct support to the onsite Sylvan Learning Center instructors, GED tutors and students attending classes, including maintaining an academically positive environment in the computer lab and Sylvan classroom.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
• Answer telephone, take and deliver messages, refer calls to proper person.
• Greet visitors, answer inquiries from the public.
• Log, stamp and deliver incoming and outgoing daily mail to appropriate persons.
• Perform routine typing, sort and file materials in accordance with established procedures.
• Locate materials in files and keep track of items removed from files.
• Operate office equipment and machines.
• Make copies for mail outs, following clear directions, assemble material that has been printed or copied. Prepare labels, address envelopes, and make lists using Microsoft Word.
• Maintain tidiness of Computer Lab and Sylvan classroom (vacuums, wipes down keyboards, empty wastebaskets etc.)
• Provide support to TLC-coordinated events – could include occasional evening or weekend work (e.g. Halloween Party).
• Provide support to the tutoring and GED programs operating within the department – includes regular early evening work.
• Support onsite sylvan Learning Center classes – includes regular early evening work.
• In the event of a student absence from Sylvan, contact parents/guardians to provide courtesy reminder.
• Refer program related questions to appropriate staff person.
• Perform related work as required. Other regular or seasonal duties may be assigned.

SUPERVISORY RESPONSIBILITIES:
This position has no supervisory responsibilities.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The successful applicant must be:
• Consistently at work and on time;
• Must follow instructions and respond to management direction;
• Must have good communication skills;
• Must treat others with respect and consideration regardless of their status or position.

EDUCATION and/or EXPERIENCE:
High School Diploma or GED and one year of relevant experience OR three years of relevant experience.

LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS:
Ability to add and subtract two digit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money, weight, measurement, volume and distance.

REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:
Must have valid Washington State Driver’s License; Current First Aid, and CPR certification. Successful applicant must also pass a WATCH, and Tribal background check.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk and hear, and is frequently required to use hands to finger, handle or feel, and reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl. This position may occasionally require lifting up to 50 pounds. Specific vision abilities to perform the essential functions include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

OTHER:
This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a confidentiality agreement and adhere to applicable standards. Any violation in this matter will result in termination of employment.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

CONTACT:
Human Resources Department (360) 426-9781.