Tribal Administrator

Job Title:
Tribal Administrator

Department:
Administration

Reports To:
Tribal Council

FLSA Status:
Exempt

TS Range:
15/ES1 DOQ

Opening Date:
April 9, 2019

Closing Date:
April 24, 2019 

SUMMARY:
The Squaxin Island Tribal Council delegates full responsibility for management and day-to-day operations to the Tribal Administrator he or she has the authority to carry out these responsibilities, in accordance with the policies established by the Council. The Tribal Administrator provides guidance to the Squaxin Island Council as it carries out its governance functions.

Under guidance of the Squaxin Island Tribal Council the Administrator is responsible for the effective and efficient administration of general government operations and programs, serves as the principal operating executive for implementing Tribal policies and legislative directives, including the direct oversight of general government employees. Directs and oversees the development of all Squaxin Island Tribe programs, plans, and budgets. Identifies the need to develop or revise policies and procedures. The Administrator is to aid Tribal Council in achieving Council’s goals and objectives. The Administrator is responsible for upholding the Core Values, and Mission and Vision Statements of the Tribe.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned)

  1. Meets with the Tribal Council in regular and special meetings; provides information and/or reports regarding tribal operations, services and programs; advises Tribal Council in their deliberations on planning, policies and/or laws/ordinances. Responsible for the implementation of policies and procedures approved by the Tribal Council.
  2. Provides supervision and leadership to the Squaxin Island Tribal management staff in the performance of their assignments as well as issues directives designed to accomplish the goals and objectives as set by Council.
  3. Confers with staff and others on various operations, planning, economic development, financial and administrative matters; reviews contracts, ordinances, plans, reports, programs and procedures and provides directives/recommendation. Insures open communication among all staff.
  4. Upholds and promotes the Core Values, and Vision and Mission Statements of the Tribe.
  5. Participates in Federal, Tribal, Regional and State organizations, commissions, task forces and groups, to promote tribal programs, services and/or activities.
  6. Administers the tribal budget; oversees procurement and contracting to achieve desired results; monitors expenditures and uses cost-benefit thinking to set priorities.
  7. Develops plans and strategies to implement and carry out specific legislative and policy directives of the Tribal Council.
  8. Reviews reports, surveys and studies in order to keep abreast of information and significant findings to the Tribal Council and the organization.
  9. Reviews and develops correspondence for the Tribal Council, drafts policy statements, positions papers, resolutions and other documents for deliberation and action by the Council when needed.
  10. Tribal Administration will coordinate with Tribal Council Liaison.
  11. Per established tribal policies and procedures, makes hiring and termination decisions and takes necessary disciplinary actions.
  12. Makes recommendation to Tribal Council regarding annual Tribal budget and long-term revenue/expenditure forecasting; reviews and works with the Financial Officer on the indirect cost proposal; reviews and works with the Financial Officer on annual audit. Develops budgets for Tribal Council approval and monitors expenditures.
  13. Provides managerial assistance to the Tribal Council of the Squaxin Island Tribe for the effective and efficient operation of the Council support and administrative program components. Ensures that staff carries out directive and policies of the Council.
  14. The Administrator receives and responds to concerns expressed by the Tribal Council or its members regarding staff performance or program implementation.
  15. Develops annual meeting agenda with Council approval and insures attendance of appropriate staff and guest.
  16. Travel as necessary.

SUPERVISORY RESPONSIBILITIES:
Supervises Director of Operations and Directors taking necessary disciplinary action. Uses and promotes a team approach to management and insures accountability throughout the workplace.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRIBAL ADMINISTRATION:
Demonstrated experience designing and implementing tribal programs; must be able to work cooperatively with diverse partners, interests, and viewpoints to achieve consensus on goals and objectives; able to give expert programmatic and managerial leadership and to direct the work of a large group of diverse functional directors to ensure they work together effectively and efficiently. Must exhibit an exceptional knowledge of supervisory and managerial practices and have an understanding of the principles of Federal Indian Law, including sovereignty, the Federal Trust responsibility, Tribal-State Relation and Tribal self-determination.

LEADING CHANGE:
Must be able to bring about strategic change, both within and outside the Squaxin Island Tribe, to meet Squaxin Island Tribe goals and establish an organizational vision and to implement it in a continuously changing environment.

LEADING PEOPLE:
Must be able to lead people toward meeting the Squaxin Island Tribe’s core values, vision, mission, and goals and provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

RESULTS DRIVEN:
Must be able to meet Squaxin Island Tribe goals and tribal member expectations and able to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Must hold self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.

BUSINESS JUDGMENT:
Must be able to manage human, financial, and information resources strategically. Must also understand the Squaxin Island Tribe’s financial processes.

BUILDING PARTNERSHIPS:
Must be able to build partnerships internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, tribal governments, or national organizations to achieve common goals.

EDUCATION and/or EXPERIENCE:
Master’s Degree in Public Administration or related degree and seven years of specific experience as a top level tribal administrator OR Bachelor’s Degree in Public Administration or related degree and nine years’ specific experience as a top level tribal administrator OR Associates Degree and 11 years of specific experience as a top level tribal administrator OR High School Diploma and 13 years specific experience as a top level tribal administrator.

LANGUAGE SKILLS:
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form. and deal with several abstract or concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS:
Must have a Washington State Drivers’ License and be insurable by the Tribe’s insurance.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, walk, and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee may regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY:
Submit a cover letter, résumé and application to . You are welcome to pick up an application at the Squaxin Island Tribal Center 10 SE Squaxin Lane Shelton, WA 98584.

Applications are available on our website at squaxinisland.org/employment.