Compensation and Benefits Administrator
Astrid Poste, HR Director
July 31, 2020
August 14 ,2020
The benefits administrator position is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker’s compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.). This position provides excellent customer service and designs quality benefits plans. The administrator continually investigates new benefits programs, improves existing programs, and supervises and monitors benefits administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.
(Other duties may be assigned)
Research employee benefits plans and vendors to identify those that present the best value.
Design, recommend and implement new benefits programs. Examine possible plan designs and benefits cost changes.
Researches and compares incentive compensation plans offered by demographically comparable organizations; assesses competitors plans and makes recommendations for enhancements or improvements required to keep the organizations plans competitive and effective. Serve as primary contact for plan vendors and third-party administrators.
Coordinate transfer of data to external contacts for services, premiums and plan administration.
Evaluate and revise internal processes to reduce costs and increase efficiency.
Document and maintain administrative procedures for assigned benefits processes.
Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
Allocate group health and dental claims monthly and review quarterly.
Audit the accuracy and performance of functions performed by benefits staff.
Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company’s stance.
Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.
Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.
Survey industry trends. Complete benefits surveys and review information obtained from the results. Analyze complex benefits information. Forecast trends and assist with future benefits designs. Develop specific recommendations for review by management.
Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.
Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company’s benefits package.
Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to group benefits associates, home office associates and the field staff.
Conduct new employee orientations which includes in part providing explanation of and enrolling new employees in benefits
Prepare for and provide informational benefit presentation at annual all-staff meetings
Maintain medical and FML files, ensure federal regulation compliance
Draft and assist with tracking HR budgets
Maintain employee benefit enrollment data and prepare annual ACA reporting
Prepare and file annual federal CMS report
This position has no supervisory responsibilities
To perform the job successfully, an individual needs to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential fun
EDUCATION and/or EXPERIENCE:
Bachelor’s degree in human resource management or related field, and three to five years of direct benefits or employee benefits administration experience required. SHRM-CP or SHRM-SCP and CEBS/ GBA professional designations preferred.
Minimum of 5 years experience in benefits administration.
Experience administering a self-insured benefits plan, processing claims, or related field.
In-depth knowledge of different benefit plans 5 years experience with HR software administration required (HRIS)
5 years experience with data analysis, compensation scales and structures
Proficient with Microsoft Excel and Microsoft Office Suite.
Critical thinker and problem-solving skills
BA in business administration, human resources or similar relevant field
Ability to read, analyze, and interpret general business periodicals, professional
journals, technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information and
respond to questions from groups of managers, clients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply
concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid
conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must pass a Tribal Court and WATCH Background check. Must be bondable. SHRM-CP or SHRM-SCP and CEBS/ GBA
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Must sign a confidentiality agreement and receive relevant training regarding health information.
DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribe’s Drug Free Workplace Policy.
Indian Preference will be exercised in the hiring of this position with the Tribe’s Personnel Policies.