Financial Specialist 3 

Job Title:
Financial Specialist 3

Department:
Finance

Reports To:
Accounts Payable Manager

FLSA Status:
Non-Exempt

TS Range:
8/9 ($24.39 hourly) DOQ

Opening Date:
June 4, 2021

Closing Date:
June 18, 2021

SUMMARY:
Performs specialized accounting work for the Tribe. This position is responsible for processing Accounts Payable. Assists the Accounts Payable Manager in performing a variety of professional accounting, fiscal transactions, periodic reports, and year end reports within accounts payable. Positions in this class are considered working level professional accounting specialists.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Maintains a variety of financial ledgers, journals and records.

Reviews, verifies, corrects, balances and summarizes data on a variety of financial ledgers, journals and records.

Processes invoices and vouchers for payment on a weekly basis.

Complete data entries and submit unposted report to A/P Manager for review.

Reconciles vendor statements and maintains vendor files. Verifies vendor information such as current address and/or remittance address.

Post batches for the week, print check registers, and unposted general ledger reports

Print, distribute, and file vendor checks weekly.

Records encumbrances and encumbrance liquidations.

Checks supporting documents, prices and extensions. Verifies account codes, authorized signatures, and description of goods or services.

Establishes and maintains files, records, and other information to meet specific needs.

Searches records, compiles and reconciles and classifies information.

Reviews and analyzes financial data for trends or anomalies.

Processes calendar year reporting of IRS Forms 1099.

Initiates, examines and takes routine action on various management and accounting documents, such as: records, vouchers, requisitions, contracts, forms or applications where specific procedural guidelines must be met.

Operates equipment such as copier, computer, printer, typewriter, calculator and fax machine.

Other duties may be assigned. 

COMPETENCY:
To perform this job successfully, an individual must be able to collect and research data, strive to continuously build knowledge and skills, respond promptly to customer needs, meet commitments, contribute to a positive team spirit, follow instructions, and respond to management direction.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to perform typing or computer input at an acceptable level of proficiency.

Ability to speak in a clear, concise, well-modulated voice.

Ability to understand and apply available guidelines to varied operational requirements and to follow clearly stated oral and written instructions.

Ability to meet and deal with the public in a pleasant and courteous manner and at times, in stressful situations.

Ability to operate equipment associated with this position.  

EDUCATION and/or EXPERIENCE:
Bachelor’s Degree with major study in accounting or a Bachelor’s Degree with a minimum of 20 semester or 30 quarter hours in accounting and two years of professional accounting or auditing experience; OR Associate of Arts Degree with major study in accounting with a minimum of 20 semester or 30 quarter hours in accounting and four years of professional accounting or auditing experience; OR  High School graduation or GED and six years of professional accounting experience providing 20 semester or 30 quarter hours of college-level accounting are achieved.

Accounts Payable and automated accounting system experience is desirable.

Note: Financial positions must be bondable. 

Note: Accounting course transcripts should be submitted with application. 

Note: Candidates will be expected to pass a basic accounting test. 

LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.  

 MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

REASONING ABILITY: 
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form.

CERTIFICATES, LICENSES, REGISTRATIONS:
None

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, employee is frequently required to sit, use hands to finger, handle, or feel, and talk or hear; the employee must also occasionally stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl. The applicant may occasionally be required to lift up to twenty-five pounds and frequently lift up to ten pounds. Specific vision abilities required by this job include close vision, (clear vision at 20 inches or less); color vision (ability to identify and distinguish colors) and ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).  This job entails a lot of close up reading, interpreting, and keying. Focus must shift easily from that surface to computer screen and vice versa.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may occasionally work near mechanical parts and be exposed to fumes or airborne particles; the noise level in the work environment is usually moderate.

DRUG FREE WORK PLACE: 
The successful candidate will be required to have a urinalysis for drug and alcohol screening, in accordance with the Tribe’s Drug Free Workplace policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in the hiring of this position consistent with the Tribe’s Personnel Policies.

CONTACT:
Human Resources Department (360) 426-9781.