Money Follows the Person Project Coordinator

Job Title:
Money Follows the Person Project Coordinator

Department:
Health Clinic

Reports to:
Clinic Director

FLSA Status:
Non-Exempt,

Time Status
.5 (20 hours a week)

TS Range:
8/9 ($23.88 hourly DOQ)

Opening Date:
August 2, 2019

Closing Date:
August 16, 2019

 

SUMMARY:
Facilitates the operation and logistics of the 1-year Washington State Department of Social and Health Services Aging and Long Term Support Administration Money Follows the Person Program and grant.

This is a half-time, 1-year grant-funded position in the Health Clinic Department. This position is an administrative coordinator position with a focus on providing essential facilitation support to the Money Follows the Person grant.

The Project Coordinator will be the primary point of contact for an outside consultant completing research for this program.  The Program Coordinator will facilitate information-sharing and communication flow between Tribal staff and the consultant, with an overall goal of supporting the consultant in developing a feasible model for a future tribal program that supports tribal community members. The Program Coordinator will support logistics and facilitation of Tribal staff input for this program. The Project Coordinator will provide information to the consultant, schedule information gathering meetings, facilitate community interviews with elders, and maintain regular communication with State representatives.

Under the direction of the Clinic Director, the Project Coordinator will be responsible for a variety of support and administrative tasks, taking and transcribing meeting notes, drafting correspondence, proofreading and editing, document distribution, appointment setting, making meeting arrangements, and maintaining accurate project files and records.

The duties listed below are intended to indicate the types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Your application must be accompanied by a cover letter describing your specific qualifications for the position and a résumé.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain project files for the Clinic and Grant Compliance Officer (Finance).

Under the direction of the Clinic Director, manage the project calendar and coordinate meeting schedules.

Manage the project work plan/timeline; manage consultant work.

Work closely with the consultant to share information and get input from internal Tribal staff as the consultant researches and develops specific sets of services.

Attend trainings and meetings as assigned by Clinic Director.

Attend and take notes at project-related meetings.

Coordinate meeting arrangements for the project, including arranging meeting space, making copies, distributing materials in advance, etc.

Preparation and submittal of grant reports.

Process accounting paperwork and reports assuring proper approvals and coding.

Other duties may be assigned.

SUPERVISOR RESPONSIBILITIES:
This position has no supervisory responsibilities.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Must have excellent interpersonal skills, able to effectively prioritize and multi-task.

·         Must be able to work independently and as a team player.

·         Must be proficient using MS Office suite (Word, Excel, PowerPoint and Publisher).

 

EDUCATION AND/OR EXPERIENCE:
Bachelor’s Degree in related field with 2 years of related experience, OR an Associate’s Degree in a related field and 4 years of relevant experience, OR a High School Diploma/GED and 6 years of relevant experience, OR 8 years of relevant experience.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in write, oral, diagram or schedule form.

CERTIFICATES, LICENSES and REGISTRATIONS:
Washington State Driver’s License is required.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit; and talk or hear; and is frequently required to use hands to finger, handle or feel and reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch or crawl.  This position may occasionally require lifting up to 50 pounds.  Specific vision abilities required by this job include close vision (i.e. clear vision at 20 inches or less), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), and an ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level of the work environment is generally moderate.

CONFIDENTIALITY:
This position will have knowledge of confidential personal information regarding others.  The employee will be required to sign a confidentiality agreement and adhere to applicable standards.  Any violation in this matter will result in termination of employment.

DRUG FREE WORKPLACE:
The successful candidate will be required to have a urinalysis test for drug and alcohol screening in accordance with the Tribe’s Drug Free Workplace Policy.

INDIAN PREFERENCE:
Indian Preference will be exercised in hiring of this position in accordance with the Tribe’s Personnel Policies.

TO APPLY:
Submit a cover letter, résumé and application to  You are welcome to pick up an application at the Squaxin Island Tribal Center 10 SE Squaxin Lane Shelton, WA 98584. Applications are available on our website at squaxinisland.org/employment.